NFPA 1600 2010 Edition Available for Public Comment

Development of the 2010 edition of NFPA 1600, "Standard on Disaster/Emergency Management and Business Continuity Programs" is well underway with an expected publication date of April 2010. NFPA's Technical Committee on Emergency Management and Business Continuity, which I chair, completed work on the initial draft of the 2010 edition at its August meeting. This draft, also known as the committee's "Report on Proposals," has been posted to the National Fire Protection Association's website.

Posting of this draft opens the period for submission of public comments. The comment period closes on March 6, 2009. Following the close of comments, the technical committee is scheduled to meet in St. Louis March 17 - 19 to review and act on all public comments. The document produced from that meeting will also be posted by NFPA late in August.

NFPA and the technical committee encourage all users to submit comments on the latest draft of NFPA 1600. In the past the technical committee has received hundreds of public proposals and comments, input which the committee has used to make the document better. I encourage everyone to review the latest draft and favor us with your comments.

You can submit comments on the ROP draft electronically using the NFPA's online submittal process, via email (proposals_comments@nfpa.org) outlining your comment on the NFPA's form, or via the U.S. Post Service also using NFPA's form.

In accordance with NFPA's regulations, the technical committee must act on every public comment. We can accept or reject. We can also accept in part, accept in principle, or accept in part in principle. It sounds complicated, but the process ensures that your voice will be heard.

I am developing a new page on the Preparedness, LLC website titled "NFPA 1600" to provide detailed information on NFPA 1600. Although a work in progress, I hope it will be helpful to those organizations evaluating or developing their preparedness program.

DHS Announces Revised National Incident Management System

Following a recognized incident management system is a key to effectively managing the response to and recovery from an emergency or disaster. The National Incident Management System (NIMS) was developed after President Bush issued Homeland Security Presidential Directive/HSPD-5 in February 2003. This press release annouces the latest edition of "NIMS." NIMS is used within the public sector, and private sector organizations should be familiar with NIMS and how to work in cooperation with public sector agencies that may respond to their sites or who they may support during an incident. Links to information on NIMS, the Incident Command System (ICS), and available training can be found on the "Resources" page of the Preparedness, LLC website.

"The U.S. Department of Homeland Security's (DHS) Federal Emergency Management Agency (FEMA) today released a revised National Incident Management System (NIMS)-the national standard for incident management. NIMS establishes standardized incident management processes, protocols, and procedures that all federal, state, tribal and local responders will use to coordinate and conduct response actions.

NIMS expands on the original version released in March 2004 by clarifying existing NIMS concepts, better incorporating preparedness and planning and improving the overall readability of the document. The revised document also differentiates between the purposes of NIMS and the National Response Framework (NRF) by identifying how NIMS provides the action template for the management of incidents, while the NRF provides the policy structure and mechanisms for national-level policy for incident management.

"The National Incident Management System has been the single most significant improvement in incident management since the Department of Homeland Security was formed in 2003," FEMA Administrator David Paulison said. "It has enhanced interoperability among emergency responders at all levels of government and is the product of a collaborative effort involving hundreds of emergency personnel from across the nation. We incorporated lessons learned from Hurricane Katrina, clarified incident command system concepts, increased emphasis on planning and mutual aid, expanded the intelligence/investigation function, and better aligned the NIMS document with the National Response Framework," said Paulison.

With the oversight of FEMA, the newly released NIMS followed an extensive revision involving over 100 partners from all levels of government, private sector, nongovernmental organizations (NGO), and subject matter experts representing a broad spectrum of emergency management and incident response disciplines. Throughout three official nationwide comment periods, FEMA reviewed nearly 6,000 comments from more than 280 individuals and organizations, including extensive review and recommendations made by the National Advisory Council (NAC).

The basic tenets of NIMS remain the same. There have been several improvements to the revised NIMS document which will aid in readability and usefulness of preparing, preventing, and responding to incidents. For example, the revised document places greater emphasis on the role of preparedness and has reorganized its components to mirror the progression of an incident. Recognizing the importance of private sector partners and NGOs in incident response, FEMA has ensured that those entities have been more fully integrated throughout NIMS. The new document is consistent with the NRF, and together they provide a single, comprehensive approach to incident management."

Improvised Explosive Device Awareness - Course of Actions

Every facility emergency operations plan should include procedures for bomb threats and receipt of suspicous packages. When I reviewed the following article, I thought it was timely advice worth passing along. The following advice is reprinted from the Emergency Management and Response Information Sharing and Analysis Center (EMR-ISAC) CIP Bulletin 11-08, December 22, 2008. If you would like to obtain additional resources for bomb threats and suspicious packages, please check out the "Bomb Threats & Suspicious Packages" links on the "Resources" page of the Preparedness, LLC website.

Overview

Improvised Explosive Devices (IEDs) can be arranged in a number of configurations, the only limitation to their design and functionality is the bomber’s imagination. The first action for awareness is identification of the suspect IED. Unattended or suspicious packages or containers could potentially contain an explosive device and should be reported to security personnel immediately. Likewise, individuals behaving suspiciously or vehicles that seem out of place could also represent an explosive threat and should be reported immediately to security personnel.

Preliminary Actions

Authorities, first responders, and citizens should take the following actions to strengthen the existing security posture in the event of a bomb threat:

• Most bomb threats are received by phone. Remain calm and try to obtain information necessary for responders. (Be sure a bomb threat checklist like the one available from ATF is posted at all phones that can receive incoming calls--especially whoever answers the main incoming line.)
• Preserve any evidence if the threat is received in a note or letter, and do not handle it.
• Conduct a cursory search of the venue/facility for items or packages that may be out of place.
• Use CCTV capabilities to monitor activities inside the facility, and along the periphery of the building, after notification of a threat.
• Follow evacuation procedures keeping clear of the location of any suspected device and assemble at a safe location distant from or protected frm the location of the suspected device.
• Check to be sure the pre-designated evacuation route and assembly area is clear of any potential threats, such as a secondary device. A secondary location should be identified in advance, in the event the first site is compromised.
• Be vigilant for characteristics of a suspect suicide bomber (e.g., wearing bulky clothing or coat, or attire uncharacteristic for the season; exhibiting nervousness or a distant look; sweating profusely, etc.)

Immediate Actions

Follow these steps when a suspect IED is encountered:

• Once out of the immediate area of the suspect IED, call 911 immediately;
• Employees should be trained not touch or disturb suspect items in any way;
• Immediately evacuate the surrounding area, for small packages (e.g. pipe bomb, briefcases etc.) a minimum of 300 ft is recommended;
• Prior to evacuation, check the designated evacuation assembly site, to ensure additional IEDs have not been placed to target those evacuating the venue.
• Do not use cellular phones or two-way radios in the immediate area of the device, since this action may cause the device to detonate.
• Remain vigilant for any additional suspicious activity.
• Identify interdependencies in the immediate area that could compound the effects of a detonation (e.g. gas lines, electric grids etc.), and consider increasing evacuation distances.

Follow On Actions

The following actions are vital, since the possibility for an additional incident cannot be eliminated:

• Conduct immediate review of any video or pictures captured by CCTV system.
• Attempt to gain information from those evacuated regarding what they may have witnessed.
• Immediately record any details from witnesses for law enforcement needs.
• Determine if evacuees took any videos or photos prior to the attack, and attempt to obtain that documentation for evidentiary purposes for the authorities.
• Look for anyone monitoring the response and notify responding law enforcement authorities of these actions.. (e.g. videoing the site, conducting time checks, taking notes, monitoring radio traffic with a scanner etc.)

Preparing for Arctic Freeze & Winter Storms

Before the heavy snow warnings are broadcast and the frigid blasts of arctic weather arrive, it’s important to prepare your facility and your employees. Preparations now can save costly damage to equipment and facilities and maintain important fire and life safety systems.

Loss Data

A study by property insurer FM Global[1] for the period 1984 through 1995 revealed over 3500 freeze-related insurance claims. Of these incidents, 42% were due to sprinkler leakage, which accounted for 17% of the gross dollar loss estimate. Process equipment breakdown due to freezing accounted for 10% of the incidents but 26% of the gross dollars.

FM Global’s analysis revealed a pattern of freezing over the Christmas holidays when planned reductions in production, shutdowns, and vacations occur. Idle facilities contributed to reduced space heating, reduced or no heat in production equipment, and few or no people to monitor temperature and respond to freeze conditions.

Winter Preparations

Walk the entire roof and check to ensure roof drains, gutters, and downspouts are clear. Clean any accumulations of leaves or other debris that could be swept into and clog drains. Check all roof mounted equipment to ensure air conditioners, fan housings, antennas, signs, and other equipment is properly anchored and access panels are secure. Check to ensure roof flashing is intact and roof vents are tight. Plan for access to the roof in case the roof hatch is inaccessible.

Evaluate the structural strength of sections of roofs likely to accumulate heavy snow drifts and water. Excessive snow drifts increase the weight applied to the structure and can cause collapse. These areas include intersections of low and high roofs; valleys between two peaked roofs; intersection of roof and roof mounted equipment. Look for bent, deflected, twisted roof members/decks that might indicate susceptibility to overload.

Prepare all sprinkler systems, heating systems, process equipment, emergency generator, and snow removal equipment or service. Check that sufficient heat will be available in buildings protected by wet pipe sprinkler systems. Drain condensate from the low points of all dry pipe sprinkler systems and ensure that heating equipment in valve closets are working properly. Check fire pump house and suction/gravity tank heaters as well. Use approved heat trace on exposed pipes that cannot be drained.

Preparations before the Arctic Freeze or Winter Storm

• Determine personnel and resource needs to protect the facility and handle storm cleanup.
• Review emergency plans for loss of heat, electricity, and protection system impairments. Assign responsibilities and review alerting and communications procedures.
• Test emergency generators under a full load at least annually. Maintain generator fuel tanks ¾ full. Arrange for fuel delivery before a storm approaches.

When an Arctic Freeze or Winter Storm is Forecast

• Monitor National Weather Service and local news media advisories.
• Have security guards check for low temperatures, open doors, cracked windows, or other openings that can allow the cold to enter.
• Check fire protection and life safety systems periodically.
• Monitor temperatures in areas with water pipes to detect low temperatures—especially those not normally occupied.
• Check exterior windows to ensure they are intact and water tight and doors align with frames.
• Prepare to activate your emergency management and business continuity plan and alert staff to respond if called.
• Keep driveways clear for emergency vehicle access. Coordinate with your contractor or Public Works as needed.
• Clear the exterior of exit doors to allow for emergency egress.
• Shovel areas around sprinkler valves and fire hydrants to allow emergency access. Inspect roof drains and remove any debris.
• Clear roof drains of ice dams to allow melting snow to drain.
• Clear exterior down spouts of snow or ice buildup at outlets.
• Stay alert for the beginning of ponding-deflection cycles. As snow compresses, it absorbs rainwater and the increased weight on the roof will create depressions where water will accumulate and not drain. Often this condition worsens and leads to roof collapse.
• Remove dangerous snow loads if deemed safe. Priority areas include changes in roof elevation, moderate or low-sloped peaked single gable or curved roofs where winds cause drifting, valleys formed by multiple-gable or multiple peaked roofs, and roofs with multiple projections.
• Remove snow from standing seam metal roofs in strips starting at the peak to the eaves alternating side to side to assure the roof load is maintained in balance.
• Maintain awareness of surface water flooding caused by poor street drainage. Direct surface water away from the building.

If Heat is Lost and Pipes Freeze

• Use only approved space heaters to provide temporary heating. Check with the local fire department to determine what is approved for your area. Kerosene and propane heaters should only be used if permitted and in supervised areas where adequate ventilation and fire protection is available.
• Do not use torches to thaw frozen pipes.
• Follow insurer and fire department required impairment precautions if sprinkler systems freeze.

This eNewsletter has been published by Preparedness, LLC and is available on our website. You can subscribe to future eNewsletters from the website.

[1] FM Global Property Loss Prevention Data Sheet 9-18/17-18, January 2007

WORLD AT RISK: The Report of the Commission on the Prevention of WMD Proliferation and Terrorism

After the terrorist attacks of September 11, 2001 I was asked to coauthor a book to provide guidance to the private sector on the subject of terrorism and how to protect employees, facilities, and operations. The book, "Business at Risk How to Assess, Mitigate, and Respond to Terrorist Threats," is still current today and it provides a wealth of information. That's why this report immediately captivated my interest.

Frankly, with the economic climate, businesses are looking to survive financially and are largely unable to focus on the threat of terrorism. I argue that managing the potential impacts of natural, man-made, and technological hazards—including terrorism—needs to be integral to the planning of every business. Sound emergency management, business continuity, and crisis management programs are an essential part of that planning.

If something significant happens, how prepared will businesses be?

WORLD AT RISK: The Report of the Commission on the Prevention of WMD Proliferation and Terrorism

"The Commission believes that unless the world community acts decisively and with great urgency, it is more likely than not that a weapon of mass destruction will be used in a terrorist attack somewhere in the world by the end of 2013.

The Commission further believes that terrorists are more likely to be able to obtain and use a biological weapon than a nuclear weapon. The Commission believes that the U.S. government needs to move more aggressively to limit the proliferation of biological weapons and reduce the prospect of a bioterror attack.

The Role of the Citizen

A well informed and mobilized citizenry has long been one of our nation’s greatest resources. The next administration therefore should, within six months, work with state and local governments to develop a checklist of actions that need to be taken to improve efforts at all levels of government to prevent WMD proliferation and terrorism. Citizens should hold their governments accountable for completing this checklist.

Insufficient effort has been made to engage the public in the prevention of WMD terrorism, even though public tips have provided clues necessary to disrupt terrorist plots against the homeland. We need to give our citizens guidance on what to expect from their government at all levels and on how to be engaged in the prevention of WMD terrorism.

RECOMMENDATION 13: The next administration must work to openly and honestly engage the American citizen, encouraging a participatory approach to meeting the challenges of the new century."